1. Data Controller
The EXPO-LEGENDS event website is operated by:
2UPGRADE GAMING SRL
(Event organizing company)
For any data protection inquiries: event@2upg.be
2. Data Collected
When you use the site, we may collect the following data:
a) Forms (via Elfsight)
Depending on the type of form (exhibitors, food trucks, artisans, staff), the following data may be collected:
- First and last name
- Email address
- Phone number
- Company name (if applicable)
- VAT number
- Description of activity / products offered / Specific needs
- Any information voluntarily provided in free-text fields
b) Ticketing (via Weezevent)
When purchasing tickets, data is collected directly by Weezevent:
- Identity
- Contact Information
- Order-related Information
This data is processed according to Weezevent's privacy policy.
c) Browsing Data
When you visit the website (hosted by Webflow), we collect:
- IP Address
- Device and browser type
- Pages viewed
- Browsing duration
This data is collected via:
- Google Analytics (audience and performance measurement tools)
d) Newsletter
If you subscribe to the newsletter (Infomaniak):
- Email address
- Optional preferences
3. Purposes of processing
The collected data is used for:
- Managing requests submitted via forms (exhibitors, staff, partners, etc.)
- Organizing and managing the EXPO-LEGENDS event
- Processing registrations and participations
- Communicating with users
- Sending event-related information
- Improving the website and user experience
- Generating attendance statistics
4. Legal Basis
Data processing is based on:
- Consent (forms, cookies, newsletter)
- Contract performance (ticket purchase)
- Legitimate interest (site improvement, security)
5. Data Sharing
Data may be shared with the following service providers:
- Webflow (website hosting)
- Elfsight (form management)
- Weezevent (ticketing)
- Google (statistics via Analytics)
- Infomaniak (newsletter)
These providers process data in accordance with their own privacy policies.
6. Data Retention Period
Data is retained for a limited period:
- Forms: up to 2 years after the last contact
- Ticketing: as per legal and tax obligations
- Analytics data: up to 14 months
- Newsletter: until unsubscription
7. Your Rights
Under the GDPR, you have the following rights:
- Right to access your data
- Right to rectification
- Right to erasure
- Right to restriction of processing
- Right to object
- Right to data portability
You can exercise your rights at any time via claims@2upg.be
You also have the right to lodge a complaint with the data protection authority in Belgium.
8. Cookies
The website uses cookies to:
- Ensure its proper functioning
- Measure audience
- Improve user experience
A consent banner allows you to accept or refuse cookies.
For more information, please consult our cookie policy.
9. Security
We implement appropriate technical and organizational measures to protect your data against:
- unauthorized access
- loss
- disclosure
10. Policy Changes
This policy may be modified at any time to remain compliant with current legislation.
